Privacy Policy | The Boardrooms

The Boardrooms LLC ("Company", "we", "our", or "us") is committed to safeguarding the privacy and security of our clients, website visitors, and users ("you" or "your"). This Privacy Policy outlines how we collect, use, disclose, and protect your personal data when you engage with our website (www.theboardrooms.net), products, services, and any affiliated software or digital tools (collectively, the “Services”).

By accessing or using our Services, you agree to the terms of this Privacy Policy. If you do not agree, please do not use our Services.

Information We Collect

We collect the following categories of information:

A. Personal Information (PII):

Full name, email address, phone number, mailing address
Payment and billing details
Business name, company size, industry, and job title
Account login credentials (username, password)
Customer communications, feedback, and support inquiries

B. Automated Data:

IP address, device type, operating system, browser type
Website usage data: pages visited, links clicked, session duration
Cookies, pixel tags, local storage, and tracking technologies
AI agent interactions and usage logs

C. Client Business Data:

Uploaded datasets and CRM information
End-customer data (if integrated via API or platform)
Custom workflows, scripts, or automation preferences
Voice, text, or other data used to train private AI agents

D. Third-Party Data:

Data obtained through partners, public sources, and integrations with third-party platforms (e.g., Stripe, Airtable, Zapier)

How We Use Your Information

Your information may be used for the following purposes:

To deliver and operate our Services
To customize AI agents and automation tools to your business needs
To improve website functionality, user experience, and product performance
To provide customer support and respond to inquiries
To manage subscriptions, billing, and account access
To send service updates, marketing emails (if opted in), and security alerts
To comply with legal, tax, and regulatory obligations
To detect, prevent, and address technical issues, fraud, or abuse

How We Share Your Information

We do not sell or rent your data. We may share your information only under these limited circumstances:

A. With Service Providers:

Hosting (e.g., AWS, Vercel), analytics (e.g., Google Analytics), payment processors (e.g., Stripe), CRM and automation partners (e.g., Airtable, Make, Zapier)

B. With Your Consent:

If you request integrations with third-party services or direct data transfers

C. For Legal Reasons:

To comply with a subpoena, court order, legal process, or law enforcement request
To protect our rights, property, or safety, or that of our customers or others

D. In Business Transfers:

If The Boardrooms is involved in a merger, acquisition, or asset sale, your information may be transferred

Data Security

We use industry-standard administrative, physical, and technical safeguards to protect your data:

SSL encryption on all data transmissions
Role-based access controls and multifactor authentication
Encrypted databases and secure cloud infrastructure
Regular vulnerability scanning and penetration testing
Data isolation for client-specific AI models and workflows

Despite our efforts, no system is 100% secure. We cannot guarantee absolute security, but we implement stringent measures to mitigate risks.

Data Retention

We retain your information as long as necessary for the purposes outlined above, unless a longer retention period is required or permitted by law. You may request deletion of your data at any time, subject to contractual and legal obligations.

Your Rights and Choices

Depending on your location, you may have the following rights:

Access, correct, or delete personal information
Opt out of marketing communications
Object to data processing under legitimate interests
Data portability (requesting your data in a portable format)
File a complaint with your data protection authority

To exercise any of these rights, please contact us at Theboardrooms@outlook.com

Cookies and Tracking Technologies

We use cookies, pixels, and analytics tools to enhance user experience, understand behavior, and improve our Services. You may opt out or disable cookies via your browser settings or cookie consent banner.

Third-Party Services

Our Services may contain links to third-party websites or platforms. We are not responsible for the privacy practices of those entities. Please review their privacy policies before engaging.

Children’s Privacy

Our Services are not directed to individuals under the age of 18. We do not knowingly collect data from minors. If we learn that we have inadvertently collected such data, we will take steps to delete it promptly.

International Users

If you are accessing our Services from outside the United States, your information may be transferred to and processed in the U.S. or other jurisdictions with different data protection laws.

Updates to This Privacy Policy

We reserve the right to update this Privacy Policy at any time. Changes will be posted on this page with an updated effective date. Your continued use of the Services constitutes acceptance of those changes.

If you have any questions, concerns, or complaints about this Privacy Policy or our data practices, please contact:

The Boardrooms LLC
Email: Theboardrooms@outlook.com
Website: https://www.theboardrooms.net

Legal Disclaimer

Nothing in this Privacy Policy constitutes legal advice. This Policy is provided for general informational purposes and does not create a contractual or legal obligation unless otherwise required by applicable law. Users are responsible for their own compliance with data privacy laws relevant to their use of The Boardrooms’ Services, including the collection and processing of any third-party or end-user data.

Effective Date: 05/12/2025